Insights · Notarization & Apostille

The Certified True Copy: A Small Document That Opens Doors

You are asked for a certified true copy of a passport, a diploma or a corporate record, and told the photocopy you brought is not enough. Here is why.

Published 24 October 2026 · Last verified 24 October 2026 against Ontario and federal authentication rules · By the Yu Sheng Notarial Services Team

What a certified true copy is

A certified true copy is a photocopy of an original document that a notary public has compared to the original and certified to be a complete and accurate copy. It lets you keep your original while giving an institution a copy it can rely on.

Who can issue one, and when you need it

In Ontario, certifying a true copy is a notarial act. A commissioner for taking affidavits cannot do it. You are commonly asked for certified true copies of passports and identity documents, academic credentials, and corporate records, by banks, universities, professional bodies and foreign authorities.

A copy certified incorrectly, or by someone without the authority to certify copies, can be rejected, sending you back to the start at exactly the wrong moment. For documents headed abroad, a certified true copy is often the first step before authentication or an apostille.

Done right, recognized everywhere it should be

We certify true copies for use in Canada and abroad, and advise on whether a certified copy, a notarized original, or an apostille is what your situation actually calls for.

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法律资讯 · 公证与认证

核证真实副本:一纸小文件,打开许多扇门

有人要你提供护照、学位或公司记录的“核证真实副本”,并告诉你带来的复印件不够。本文讲清原因。

2026年10月24日发布 · 2026年10月24日对照安省与联邦认证规则核实 · 作者:禹晟公证认证团队

什么是核证真实副本

核证真实副本,是公证人将一份原件的复印件与原件比对、并核证其为完整准确副本的复印件。它让你保留原件,同时把一份机构可以信赖的副本交出去。

谁能出具、何时需要

在安省,核证真实副本是一项公证行为,监誓专员不能办理。银行、大学、专业团体与外国机构,常会要求提供护照与身份证件、学历证明、以及公司记录的核证真实副本。

一份核证不当、或由无权核证之人核证的副本,可能被退回,在最不该的时候把你打回起点。对送往境外的文件而言,核证真实副本往往是认证或海牙认证之前的第一步。

做对了,就能在该被认可的地方被认可

我们为加拿大境内及海外用途核证真实副本,并就你的情形究竟需要核证副本、公证原件、还是海牙认证提供意见。

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